Management of Electronic Records
Source List
(Links Last updated 23 June 2008)
1st Part
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Introduction
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Records and Information defined: its relation with and differences to other
disciplines of similar nature.
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Life-cycle of e-records
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Retention/Disposal of e-records:
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Why?
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Differences with "back-up"s.
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Archives:
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Defined.
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Why is it important?
* Lyman, P. ve Varian, H.R. (2003). "How Much Information
2003?" http://www2.sims.berkeley.edu/research/projects/how-much-info-2003/index.htm
* Gantz, J.F., Reinsel, D., Chute, C., Schlichting, W., McArthur,
J., Minton, S. et al. (2007). "The expanding digital universe: A forecast
of worldwide information growth through 2010." IDC White Paper. http://www.emc.com/about/destination/digital_universe/pdf/Expanding_Digital_Universe_IDC_WhitePaper_022507.pdf
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Management of active e-documents
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Document management
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Digitization
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Why digitize?
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Of text
Optical Character Recognition (OCR)
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Problems: High error rates
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Solution alternatives
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Spell checking via artificial Intelligence
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Selecting alternative words via fuzzy logic
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Of images
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Of Sounds
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Of moving images
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Associated problems:
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Obsolescence
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Hardware and Software dependency
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Importance of keeping related documentation
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Alternative solutions suggested:
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Legal admissability and authentication
* Thibodeau, Ken. "Overview of Technological Approaches to Digital
Preservation and Challenges in Coming Years." http://www.clir.org/pubs/reports/pub107/thibodeau.html
* Duranti, Luciana. Permanently Authentic Electronic Records:
"An International Call to Action." DLM Forum'99: http://europa.eu.int/ISPO/dlm/program/abst_ld_en.html
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Networking and security
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E-mail management
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Archiving databases (and casefiles)
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Disaster preparednes
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Metadata
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Defined
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Structural metadata
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Content metadata
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Contextual metada
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Preservation metadata (custodial history)
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Digital Rights Management metadata
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Why important?
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Principle of provenance
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Associated problems
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How to capture?
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Standards and Guides for Computer Specialists
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Research and Collaboration Efforts
2nd Part
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Usability and information architecture
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Search engines
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How they work?
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How to make the best use of them?
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Dublin Core and preservation metadata standards: http://www.dublincore.org/
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XML and its use in putting
databases on the web
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The Z39.50 protocol: http://www.loc.gov/z3950/agency
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The Spectrum standard and its use in museums
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EAD = Encoded Archival Description: http://www.loc.gov/ead/
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Interoperability of different standards
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